Policies
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Terms of Use
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Terms & Conditions of Enrollment
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Privacy Policy
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Copyright Policy
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Copyright Policy
Reporting Claims of Copyright Infringement
We take claims of copyright infringement seriously. We will respond to notices of alleged copyright infringement that comply with applicable law. If you believe any materials accessible on or from this site (the "Website") infringe your copyright, you may request removal of those materials (or access to them) from the Website by submitting written notification to our copyright agent (designated below). In accordance with the Online Copyright Infringement Liability Limitation Act of the Digital Millennium Copyright Act (17 U.S.C. § 512) ("DMCA"), the written notice (the "DMCA Notice") must include substantially the following:
Your physical or electronic signature.
Identification of the copyrighted work you believe to have been infringed or, if the claim involves multiple works on the Website, a representative list of such works.
Identification of the material you believe to be infringing in a sufficiently precise manner to allow us to locate that material.
Adequate information by which we can contact you (including your name, postal address, telephone number, and, if available, email address).
A statement that you have a good faith belief that use of the copyrighted material is not authorized by the copyright owner, its agent, or the law.
A statement that the information in the written notice is accurate.
A statement, under penalty of perjury, that you are authorized to act on behalf of the copyright owner.
Our designated copyright agent to receive DMCA Notices is:
Mr. Casey Kilpatrick
Colorado Education Association
1500 Grant Street
Denver, CO 80202
303-837-1500
ceacopilot@coloradoea.org
If you fail to comply with all of the requirements of Section 512(c)(3) of the DMCA, your DMCA Notice may not be effective.
Please be aware that if you knowingly materially misrepresent that material or activity on the Website is infringing your copyright, you may be held liable for damages (including costs and attorneys’ fees) under Section 512(f) of the DMCA.
Counter Notification Procedures
If you believe that material you posted on the Website was removed or access to it was disabled by mistake or misidentification, you may file a counter notification with us (a "Counter Notice") by submitting written notification to our copyright agent designated above. Pursuant to the DMCA, the Counter Notice must include substantially the following:
Your physical or electronic signature.
An identification of the material that has been removed or to which access has been disabled and the location at which the material appeared before it was removed or access disabled.
Adequate information by which we can contact you (including your name, postal address, telephone number, and, if available, email address).
A statement under penalty of perjury by you that you have a good faith belief that the material identified above was removed or disabled as a result of a mistake or misidentification of the material to be removed or disabled.
A statement that you will consent to the jurisdiction of the Federal District Court for the judicial district in which your address is located (or if you reside outside the United States for any judicial district in which the Website may be found) and that you will accept service from the person (or an agent of that person) who provided the Website with the complaint at issue.
The DMCA allows us to restore the removed content if the party filing the original DMCA Notice does not file a court action against you within ten business days of receiving the copy of your Counter Notice.
Please be aware that if you knowingly materially misrepresent that material or activity on the Website was removed or disabled by mistake or misidentification, you may be held liable for damages (including costs and attorneys' fees) under Section 512(f) of the DMCA.
Repeat Infringers
It is our policy in appropriate circumstances to disable and/or terminate the accounts of users who are repeat infringers.
Terms & Conditions of Enrollment
Membership Verification and Account Creation Process
Students must be accepted as either a Colorado Education Association (CEA) member or Guest by CEA COpilot before signing an Enrollment Agreement with CEA Copilot. To have been accepted, the student must have completed all steps and requirements within the account verification and creation processes. Students must receive an official Account Confirmation email before completing the Enrollment Agreement process.
Student Identification Verification Policy
CEA COpilot adheres to a Student Identification Verification policy in compliance with regulations that require verification of a student’s identity within a distance education course or program. CEA COpilot has established processes to verify that a student registered in a course or program is the same student who participates in and completes the course or program and receives a certificate of completion. The Student Identification Verification policy is applicable to all CEA COpilot students from the membership verification and account creation process through all course completions for which a student is responsible.
The methods used by CEA COpilot to verify the identity of students enrolled in the distance education programs included but are not limited to the following:
A. Union Membership Verification
Students will provide their first name, last name, and date of birth in order to verify their union membership.
B. Individual: Student ID, Secure Login, and Password
Students are assigned a student identification number upon creating an account. Students will establish a secure login by using an email address of their choosing and a secure password of their choosing. The student will be required to use a unique password for security purposes. These assigned identifiers are used to access CEA COpilot’s learning management system (LMS), where students complete assignments and coursework. Students also have access to a personal student account. Any misuse of accounts (including: sharing account information with another individual, attempting to obtain or obtaining an account for malicious use, and false identification or attempted false identification) shall be cause for immediate disciplinary action that may include some or all of the following disciplinary actions: account suspension, account deletion, loss of enrollment fees, loss of graduate credit through CEA COpilot partner universities, and possibly legal action.
C. Identification by Instructor
Instructors will verify student identity on the first day of instruction using the name on the identification provided at the time of admissions and enrollment.
Pre-Enrollment Disclosures
Before signing an Enrollment Agreement, the student must receive the following information and understand all terms and conditions associated with enrollment at CEA COpilot. The student should receive: enrollment policies, cancellation, withdrawal, and refund information, terms of use policies, copyright policies, privacy policies, and academic honesty policies.
Enrollment Agreement for Educational Services
The CEA COpilot Enrollment Agreement is an agreement for educational services provided by CEA COpilot. A student shall enroll solely by means of executing an enrollment agreement. In order to maintain enrollment, the enrollment agreement shall be acknowleged by the student and by an authorized employee of the Colorado Education Association. The enrollment agreement is legally binding when acknowleged by the student and accepted by the institution.
Enrollment & Fees Payment Policy
Students will pay enrollment fees upon adding class selections to their carts. The Colorado Education Association and its affiliates are not responsible for covering course fees for union members and/or Guest accounts. All optional graduate credit fees will be paid to CEA COpilot partner university. CEA COpilot will not collect graduate credit fees. Students will be responsible for procuring any required materials for the classes in which they choose to enroll.
If CEA COpilot does not receive payment before the start of a class, the student’s seat will be canceled and will be offered to the next student on the class waitlist provided the class is full.
All students have the option to apply any program discounts such as coupon codes and other system-based credits.
Class Enrollment Fee Schedule
CEA COpilot classes adhere to the following enrollment fee schedule. A 15-hour class is noted as one (1) graduate credit in the CEA COpilot system; a 30-hour class, two (2) graduate credits; a 45-hour class, three (3) graduate credits. Graduate credit is not included in the enrollment fee. CEA COpilot students who choose the optional graduate credit will complete a separate transaction through CEA COpilot’s partner university.
15 Hour Class
30 Hour Class
45 Hour Class
Union Member Pays
$45.00
$90.00
$135.00
Non-Member Pays
$145.00
$190.00
$235.00
Cancellation & Refund Policy
A student has the right to withdraw from or request a course or program cancellation at any time. Students may process their own withdrawals and cancellation requests through their My Classes page on the COpilot site. If students have questions regarding withdrawals and cancellations, they may contact the following address:
Email to ceacopilot@coloradoea.org or
Mailed to the Colorado Education Association’s office at 1500 Grant Street, Denver, CO 80228, USA.
If a student chooses to withdraw from a course or program, the student is responsible for adhering to CEA COpilot’s policies and procedures regarding withdrawal and cancellation.
Cancellation Period & Withdrawal Policy
CEA COpilot provides a cancellation period from the time a class enrollment is processed to the official end date of that class. If a student makes the decision to cancel or withdraw from his or her class within forty eight (48) hours after the official class start date, CEA COpilot will provide the student a full refund. If a student makes the decision to cancel or withdraw from his or her course or program after the forty eight (48) hours cancellation period, the student will not receive a refund.
For CEA COpilot purposes, students are considered "withdrawn" when we receive cancelation notification either via email or in the CEA COpilot Administration Portal.
Late Registration Fee & Enrollment
CEA COpilot has an open enrollment that allows students to join class sessions in progress for up to one week after the official class start date. However, students that enroll late are responsible for keeping pace with the class and submitting all late activities as quickly as possible. Passing a class at CEA COpilot requires a grade of 80 or higher and satisfaction of the academic attendance requirements.
Collections
CEA COpilot adheres to ethical and sound business practices. The collection of all tuition and student fees are conducted fairly and consider the rights of all parties. The collection of all monies owed to CEA COpilot by students for enrollment is done according to current class enrollment fee schedules as outlined above.
Obligation of Student Enrolled at CEA COpilot
The student is expected and required to meet all account creation requirements, meet all financial obligations within the enrollment agreement, and follow cancelation and withdrawal procedures as applicable. CEA COpilot adheres to confidentiality policies and respects the student's rights and privacy. CEA COpilot will maintain all records of the student as outlined in CEA COpilot’s retention policy, and will provide a certificate of class completion upon submission of a class evaluation.
Student Academy Integrity
Students are expected to act in accordance with ethical practices, academic honesty, and with high academic standards. A student makes the commitment to act with integrity and abstain from falsification in regards to plagiarism, cheating, and preforming acts of academic dishonesty when they enroll at CEA COpilot. Students who are found in violation will immediately receive disciplinary action as listed in the Academic Honesty policy.
Complaint Policy
If a student has a complaint or grievance towards CEA COpilot, he or she must submit a "Formal Student Complaint Form" in full. To receive the form, please email ceacopilot@coloradoea.org. The Student Complaint Advisor or designated Student Services staff member will initiate an investigation to assess the student's grievance or complaint. The Program Director is the final authority on all academic matters and the Manager is the final authority on all additional matters. The process of completing an investigation and communicating final findings and course of action to the student is no more than 10 business days from the submission of the complaint or grievance.
Privacy Policy
Colorado Education Association (“CEA” or “We”) is committed to protecting your privacy and the security of all information and data collection via this Website, www.ceacopilot.org. Because we share your concern about privacy, we are letting you know how we collect information about you, what information we collect, how we use the information, under what circumstances we disclose it, and what choices are available to you regarding such data collection. This Privacy Policy covers information collected from www.ceacopilot.org users and their activities. Please review this Privacy Policy each time you use this Website as it is subject to change at any time by CEA without notice to you. It is your obligation to review this Privacy Policy from time to time. By accessing this Website you are indicating your agreement to all of the terms of this Privacy Policy. Any changes to this Privacy Policy will be effective immediately upon posting to this Website.
There are many different ways you can use our services – to search for and enroll in classes, to find and download lesson plan resources, and to connect and collaborate with others. When you share information with us, for example by creating a CEA COpilot account, we can make those services even better. As you use our services, we want you to be clear how we’re using information and the ways in which you can protect your privacy.
Our Privacy Policy explains:
• What information we collect and why we collect it.
• How we use that information.
• The choices we offer, including how to access and update information.
Children under the age of 16
Our Website is not intended for children under 16 years of age. No one under age 16 may provide any information to or on the Website. We do not knowingly collect personal information from children under 16. If you are under 16, do not use or provide any information on this Website or [through any of its features, register on the Website, enroll in any classes through the Website, use any of the interactive or public comment features of this Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at ceacopilot@coloradocea.org.
Information we collect
We collect information to provide better services to all of our users – from figuring out basic stuff like which local association represents you to more complex things like which classes you might be interested in or how we can connect you better with your colleagues.
We collect information in the following ways:
• Information you give us. For example, many of our services require you to sign up for a COpilot account. When you do, we’ll ask for personal information, like your name, email address, and telephone number. If you want to take full advantage of the collaborative features we offer, we might also ask you to include a photo of yourself in your profile.
• Information we get from your use of our services. We collect information about the services that you use and how you use them, like when you enroll in a class, what resources have been downloaded, and when you leave reviews about course offered through COpilot.
Information we collect when you are signed in to CEA COpilot, in addition to information we obtain about you from partners (such as Google and BetterLesson), may be associated with your CEA COpilot Account. When information is associated with your CEA COpilot Account, we treat it as personal information.
How we use information we collect
We use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones, and to protect CEA COpilot and our users. We also use this information to offer you tailored content – like promotions and communications for certain classes.
We may use the name you provide for your CEA COpilot Profile across all of the services we offer that require a CEA COpilot Account.
If you have a CEA COpilot Account, we may display your Profile name, Profile photo, and actions you take on COpilot or on third-party applications connected to your CEA COpilot Account (such as Moodle—including Google Drive and other Google Services integrated into the Moodle platform—and Edthena) in our services, including displaying in user reviews.
When you contact CEA COpilot, we keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.
CEA COpilot may use the information collected by this Website’s cookies in an aggregated form to measure number of visits, average time spent on this Website, pages viewed, and other relevant statistics. CEA COpilot collects this information to measure the overall visitor traffic, use of this Website and to improve the operation of this Website. A “cookie” is a small data file that this Website can send to the Internet browser you are using, which may then be stored on the hard drive or server of the computer you are using to help this Website remember information about you when you return to this Website, such as your preferences for this Website and if you desire, your account identification. This Website’s cookies do not read data from the hard drive of the computer you are using, read cookie files created by other Websites, or track any personal information about you. You may have the option of setting the Internet browser (e.g., Google, Yahoo!, etc.) you are using to reject cookies however doing so may negatively impact upon the performance of this Website or restrict CEA COpilot in better serving your use of this Website. The “help” portion of the toolbar on most Internet browsers will tell you how to prevent the Internet browser you are using from accepting new cookies, how to have the Internet browser notify you when a new cookie is received, or how to disable the cookie feature altogether.
Our automated systems analyze your content (including emails) to provide you personally relevant product features, such as customized search results, tailored advertising, and spam and malware detection.
We will ask for your consent before using information for a purpose other than those that are set out in this Privacy Policy.
Information we share
We do not share personal information with companies, organizations and individuals outside of CEA COpilot unless one of the following circumstances applies:
With your consent
We will share personal information with entities outside of CEA COpilot when we have your consent to do so. We require opt-in consent for the sharing of any sensitive personal information.
With domain administrators
Your CEA COpilot Account is managed for you by a domain administrator (for example, for G Suite users) who is a CEA employee and has access to limited personal data (name, email address, physical address, phone number, date of birth, purchase history). This person can do the following tasks:
• view statistics regarding your account, like statistics regarding applications you install.
• change your account password.
• suspend or terminate your account access.
• access or retain information stored as part of your account.
• receive your account information in order to satisfy applicable law, regulation, legal process or enforceable governmental request.
• restrict your ability to delete or edit information or privacy settings.
For external processing
We provide personal information to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.
For legal reasons
We will share personal information with companies, organizations or individuals outside of CEA COpilot if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
• meet any applicable law, regulation, legal process or enforceable governmental request.
• enforce applicable Terms of Use, Terms of Enrollment, including investigation of potential violations.
• detect, prevent, or otherwise address fraud, security or technical issues.
• protect against harm to the rights, property or safety of Google, our users or the public as required or permitted by law.
We may share non-personally identifiable information publicly and with our partners – like publishers, advertisers or connected sites. For example, we may share information publicly to show trends about the general use of our services.
Information security
We work hard to protect CEA COpilot and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:
• We encrypt many of our services using SSL.
• We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems.
• We restrict access to personal information to CEA employees, contractors and agents who need to know that information in order to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
Protect Your Information
Use only secure Websites when disclosing your personally identifiable information. Secure pages generally begin with “https”. Avoid easy to decode (that is, easy to figure out) access codes (e.g., your name) and/or personal ID numbers. Never respond to unsolicited requests for your social security number or your financial data. Do not disclose your passwords to this Website (if any) or your account information to any other person or entity.
When this Privacy Policy applies
Our Privacy Policy applies to all of the services offered by CEA COpilot, but excludes services that have separate privacy policies that do not incorporate this Privacy Policy.
Our Privacy Policy does not apply to services offered by other companies or individuals, including products or sites that may be displayed to you in search results, sites that may include CEA COpilot services, or other sites linked from our services. Our Privacy Policy does not cover the information practices of other companies and organizations who advertise our services, and who may use cookies, pixel tags and other technologies to serve and offer relevant ads.
Changes
Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of privacy policy changes). You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this Privacy Policy to change for any changes.
How to Contact Us
If you have any questions about this Privacy Policy, you may contact us by sending an email to ceacopilot@coloradea.org.
Download this Privacy Policy as a PDF.
View the previous Privacy Policy.
Copyright Policy
Reporting Claims of Copyright Infringement
We take claims of copyright infringement seriously. We will respond to notices of alleged copyright infringement that comply with applicable law. If you believe any materials accessible on or from this site (the "Website") infringe your copyright, you may request removal of those materials (or access to them) from the Website by submitting written notification to our copyright agent (designated below). In accordance with the Online Copyright Infringement Liability Limitation Act of the Digital Millennium Copyright Act (17 U.S.C. § 512) ("DMCA"), the written notice (the "DMCA Notice") must include substantially the following:
Your physical or electronic signature.
Identification of the copyrighted work you believe to have been infringed or, if the claim involves multiple works on the Website, a representative list of such works.
Identification of the material you believe to be infringing in a sufficiently precise manner to allow us to locate that material.
Adequate information by which we can contact you (including your name, postal address, telephone number, and, if available, email address).
A statement that you have a good faith belief that use of the copyrighted material is not authorized by the copyright owner, its agent, or the law.
A statement that the information in the written notice is accurate.
A statement, under penalty of perjury, that you are authorized to act on behalf of the copyright owner.
Our designated copyright agent to receive DMCA Notices is:
Mr. Casey Kilpatrick
Colorado Education Association
1500 Grant Street
Denver, CO 80202
303-837-1500
ceacopilot@coloradoea.org
If you fail to comply with all of the requirements of Section 512(c)(3) of the DMCA, your DMCA Notice may not be effective.
Please be aware that if you knowingly materially misrepresent that material or activity on the Website is infringing your copyright, you may be held liable for damages (including costs and attorneys’ fees) under Section 512(f) of the DMCA.
Counter Notification Procedures
If you believe that material you posted on the Website was removed or access to it was disabled by mistake or misidentification, you may file a counter notification with us (a "Counter Notice") by submitting written notification to our copyright agent designated above. Pursuant to the DMCA, the Counter Notice must include substantially the following:
Your physical or electronic signature.
An identification of the material that has been removed or to which access has been disabled and the location at which the material appeared before it was removed or access disabled.
Adequate information by which we can contact you (including your name, postal address, telephone number, and, if available, email address).
A statement under penalty of perjury by you that you have a good faith belief that the material identified above was removed or disabled as a result of a mistake or misidentification of the material to be removed or disabled.
A statement that you will consent to the jurisdiction of the Federal District Court for the judicial district in which your address is located (or if you reside outside the United States for any judicial district in which the Website may be found) and that you will accept service from the person (or an agent of that person) who provided the Website with the complaint at issue.
The DMCA allows us to restore the removed content if the party filing the original DMCA Notice does not file a court action against you within ten business days of receiving the copy of your Counter Notice.
Please be aware that if you knowingly materially misrepresent that material or activity on the Website was removed or disabled by mistake or misidentification, you may be held liable for damages (including costs and attorneys' fees) under Section 512(f) of the DMCA.
Repeat Infringers
It is our policy in appropriate circumstances to disable and/or terminate the accounts of users who are repeat infringers.